Effective Date: May 16, 2025
Black Psychiatrists of America, Inc. (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website at https://blackpsychiatrists.org.
Who we are
Our website address is: https://blackpsychiatrists.org. We are a nonprofit organization dedicated to addressing mental health disparities affecting Black communities.
Information we collect
Comments
When visitors leave comments, we collect the information shown in the comments form, along with the visitor’s IP address and browser user agent string to help detect spam.
An anonymized string (hash) created from your email address may be provided to the Gravatar service to determine if you are using it. View their privacy policy at https://automattic.com/privacy/.
Media
If you upload images to the website, please avoid uploading images with embedded location data (EXIF GPS), as visitors may be able to extract that data.
Cookies
We use cookies to enhance user experience:
- If you leave a comment, your name, email, and website may be saved in cookies for convenience.
- When you visit our login page, a temporary cookie determines if your browser accepts cookies.
- Login and screen display preference cookies are set when you log in.
- If you edit or publish content, a cookie indicating the post ID is saved.
Cookies are temporary or persist for up to one year, depending on the function.
Embedded content
Articles may include embedded content (e.g., videos, images, articles) from third-party websites. These third-party sites may collect your data, use cookies, and track your interaction with their content as if you visited their site directly.
Form submissions via Gravity Forms
We use Gravity Forms to collect data via forms on our website (e.g., contact forms, event registrations, membership applications). The information you provide may include:
- Name
- Email address
- Phone number
- Address
- Organization or role
Other personal details relevant to the form’s purpose
Purpose of collection:
- Responding to inquiries or service requests
- Processing event registrations, memberships, or donations
- Communicating organizational updates, newsletters, and program information related to our mission.
- Collecting demographic or organizational information to support our mission
Gravity Forms submissions are stored securely in our WordPress database and may be accessed by authorized personnel only. We do not sell, rent, or share your data with third parties except as necessary to process your request (e.g., email platforms or payment processors).
Email communications and newsletters
Membership in Black Psychiatrists of America, Inc. may include receiving organizational communications such as newsletters, program updates, announcements, and other information related to our mission and activities. By becoming a member or submitting certain forms on our website, you may be automatically subscribed to our email newsletter and related communications.
We use Mailchimp as our email marketing and distribution service. When you provide your email address through membership registration or other forms, your contact information may be securely transferred to Mailchimp for the purpose of sending organizational communications.
These communications may include updates about programs, events, advocacy efforts, fundraising initiatives, educational resources, and other activities aligned with our mission.
You may unsubscribe from these communications at any time by:
- Selecting “Opt-out from email list” on the Profile under My Account (members only), or
- Clicking the “unsubscribe” link included at the bottom of every email we send, or
- Contacting us directly at [email protected] to request a change to your email preferences.
We honor unsubscribe and opt-out requests promptly in accordance with applicable U.S. laws, including the CAN-SPAM Act of 2003.
Mailchimp may collect certain technical information related to email delivery and engagement (such as whether an email was opened or links were clicked) in order to provide analytics and improve communication effectiveness. This information is handled in accordance with Mailchimp’s privacy practices.
Who we share your data with
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. We do not share your personal data with third parties except:
- When required to fulfill your request (e.g., donation processing)
- If legally required by subpoena, law, or governmental request
- When you explicitly consent to data sharing
If you request a password reset, your IP address is included in the reset email.
How long we retain your data
Comments and metadata: indefinitely
Registered user profiles: as long as the account remains active
Form entries via Gravity Forms: retained according to administrative, legal, or programmatic needs
You may request deletion of your data at any time (see “Your Rights”).
What rights you have over your data
You have the right to:
- Request an export of the personal data we hold about you
Request deletion of your personal data (excluding data we are obligated to retain)
To submit a request, please contact us at [email protected].
Where your data is sent
Visitor comments and form submissions may be scanned through automated spam detection systems. All form data is securely processed and stored through our website and protected hosting services.
Security
We take data protection seriously and implement appropriate technical and organizational measures to safeguard your information.
Updates to this Policy
We may update this Privacy Policy from time to time. The latest version will always be posted on this page with the effective date.
Contact Information
If you have questions about this policy or your personal data, contact us at:
Black Psychiatrists of America, Inc.
[email protected]
1629 K Street, NW, Suite 300
Washington, D.C. 20006